Project management used to focus on face-to-face management with employees, strategies to keep them productive, and satisfied. But, with the digital shift, remote work is rapidly growing in popularity.
The four years alone, the remote work title grew by almost 47-percent.
It comes as no surprise really. Not only are workers more productive. But they also have the ability to work in a stress-free environment, where they feel comfortable. Making them far more efficient at their job.
Of course, on the flip side, there are hurdles to overcome. Such as miscommunication. Failure to understand when and how to do certain tasks, and of course, the age-old lazy days.
The good news is this article serves as a how-to guide to help you learn important strategies to lead your remote team to success. Whether it is meeting deliverables, keeping everyone in the team content, or streamlining the pipeline.
Have Effective Tools In Place To Manage Your Pipeline
Organization is probably in the top three list of priorities that you will need to focus on as a remote project manager. Your team should be able to track inventory and sales.
After all, the last thing you want is for a team member to be unable to do their daily tasks simply because they could not find the document that was needed.
So, what are the top essential apps that you need?
I live, work, and swear by Trello. When it comes to pipeline management, it’s certainly one of the best tools out there (At least, one of the best I have used personally.)
It’s easy to assign specific boards, and cards to people. Create daily to-do-lists, checklists for goals and deliverable dates, and of course, include important resources for your team members to access; all in one place.
Another perk - it’s free.
Communication (which we will get to in a bit) is another critical point when it comes to being a successful project manager, or letting your team down. Which is where Slack makes an absolute killing.
The nifty part about Slack is the specific role groups. Meaning your web design team, and your content development team can have two separate channels. Which helps ensure there is direct communication, and no important messages are missed out.
Of course, if you need to send a personal message to specific team members, perhaps a friendly follow up to make sure they are coping, there is also a personal messaging feature.
I have used Slack, and it’s another remote work app that I use on a daily basis.
Go To Meeting:
Finally, when handling a remote team, you really want to schedule regular meetings. Short calls just to make sure that they are coping with their workload, and understand exactly what needs to be done.
This can also be used to explain new projects, and outline progress reports in a virtual meeting. The best part about it is the fact that all meetings can be recorded for clarification later down the line. (For example, team members who need memory refreshers about what was discussed!)
Remember, there is nothing wrong with hoping on a call with team members now and then. But you really want to stay clear of micromanagement.
Make Sure Your Communication Is Crystal Clear
Poor communication is a killer of projects. At least, 33-percent of the time.
Not only will this cost the business a small fortune, but it will also leave a nasty scar on your record.
The best way to go about setting clear requirements, and explaining projects/deadlines is to have bi-weekly meetings with team members. In these meetings, you want to go over the current WIP projects, what still needs to be done, and who will be handling what.
You can use a number of mediums to achieve this. From the Gotomeeting virtual meeting website, we mentioned earlier. Right down to Slack, or even Skype.
Just remember to give your team a chance to ask questions, give potential ideas to make the process easier/smoother. You never want to run a dictatorship when you are managing a remote team. Making everyone feel included will not only improve productivity but also efficiency.
Make Sure You Know All The Important Strategies To Running A Remote Team
Lastly, but probably most importantly - do you know what you don’t know?
I know, that's a really strange question to ask.
But it’s pretty important. In order to avoid creep scope, ambiguous beach lover team members, difficult clients, and random nightmare projects, there are certain skills that you need (and probably have).
About the Author
Susan Ranford is an expert on career coaching, business advice, and workplace rights. She has written for New York Jobs, IAmWire, and ZipJob. In her blogging and writing, she seeks to shed light on issues related to employment, business, and finance to help others understand different industries and find the right job fit for them - Strategics360.com
The views, positions, and opinions expressed by the guest writer are those of the writer alone and do not reflect those of the iHub or any employee thereof. The accuracy and validity of the information supplied by the guest writer are not guaranteed by the iHub. The copyright of this content belongs to the author and any liability with regards to infringement or intellectual property rights remains with them.