Community Stories: HR Management Simplified

By Editor
  Published 10 Oct 2017
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When a business is starting out they have few employees and can easily handle payroll and human management processes manually or via spreadsheets like excel. With less than five employees the owner can calculate payroll and track leave via excel.

As the business grows and hires more employees, performing human resource management processes manually becomes inefficient and takes a lot of time. As the HR manager continues to hire, the pile of CV's increase on their desks. Keeping a paper-based record of employee details becomes complicated especially when you want to search for a given employee. With all records on paper, it's difficult to understand the organizational structure.

In the spirit of keeping your employees happy, the HR manager might give salary advance and advance short-term loans to their employees, but the HR manager can easily forget to deduct these amounts at the end of the month leading to losses. At the same time, an employee might have worked overtime but the HR manager unintentionally forgets to remunerate the employee for the extra hours worked leading to employee dissatisfaction and reconciliation issue in the next month.

Human is to err. Not only is processing payroll on spreadsheets prone to human error but also it's tedious to generate professional payslips with your company logo. Also, distribution of payslips by printing and giving out one by one takes a lot of time. Because of inherent flaws of running payroll on excel or manually, the business might not be able to generate statutory reports (NSSF, NHIF, and ITAX) in time resulting in a hefty penalty which will strain the business in an already competitive economy.

Managing leave application via paper-based workflow takes a lot of time and there is no visibility on when the application is any given time. It gets complicated when your have supervisor who needs to approve the leave application or the employees need to delegate their duties before going for leave. Also, calculating and tracking the remaining leave days manually can be a headache for the HR manager.

It's because of these challenges in Human Resource Management, that HRM software seeks to solve. HRM software is a web-based Human Resource Management Software hosted on the cloud whichsimplifies, automates,and streamlines Human Resource Processes forsmall and mid-sized enterprises (SME's).

SapamaHRM is a strategic investment. It allows you to do more for less. It saves you time and reduces administrative costs involved in employee profile management, payroll processing and leave management.

Since it is an online software and accessible from any location just like Gmail, you don't need to maintain expensive servers or incur costly upgrades every now and then. With SapamaHRM, you don't need to worry about the security of your data since information is safely, securely stored online and backed up for you on a daily basis. SapamaHRM uses Role-based Access Mechanism where your colleagues are assigned roles and can only access what they are authorized to. What's more, SapamaHRM enables you to be accountable by keeping an audit trail of who did what, at what time using which computer and browser.

Sapama Employee Profile module enables you to securely and easily maintain a central database of all your employees with their bio-data such as photos and national identification number. Also, you can keep a record of your employee's contacts, dependents, next of kin, education background, work experience. It enables you to structure your organization and attach employees to different departments, locations, and job categories. Thus, you can easily pull an organizational chart.

Their comprehensive Payroll Processing Module is locally engineered to comply with statutory regulations and can generate for your NSSF, NHIF and ITAX reports or “by-products” as they commonly know. These reports are ready for submission without any modification thus saving you time, enabling you to beat submission deadlines and avoid penalties. HR managers can digitally record salary advances paid out and maintain a repayment schedule of loans advanced. The advances and loans are automatically deducted from the employees pay. Also, the HR manager is able to accurately pay the overtime and include it in the pay at the end of the month. On a click of a button, the HR manager or accountant is able to process payroll for multiple employees and generate corporate payslips that have the company logo. What's more, is that instead of printing, the HR manager is able to email individual payslips to each employee email address, thus reducing the time needed to distribute payslips. Leave Module 100% eliminates paperwork in the leave application and approval processes. Organizations can easily configure leave type such as annual, maternity, paternity and compassionate leave; and then entitle employees to these leave types. An employee logs in the self-service portal and apply for leave and can also delegate their duties to a colleague who has to accept responsibility. Then the leave goes through an approval process where the supervisor or line manager then approves the leave. The software keeps a digital record and track of the remaining leave days thus no need to manually calculate the days. Self-service portal empowers employees to log in, update their profile, view payslips, download P9 forms, easily apply for leave, loans, overtime and advance securely online. This easier the work of the HR manager, democratize information and enables collaboration.

A journey of a thousand miles starts with one step. The first step to your HR transformational journey is the no-asterisks free trial that enables you test and evaluate SapamaHRM usefulness to your organization. If it's value for money and saves you time, that's when you'll pay your affordable first-class ticket to simplifying, streamlining and automating your HR processes that comes with a free phone and email support and also free upgrades and updates! Isn't this the best thing since sliced bread?. Contact them today on [email protected] or 0722906835

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